202-728-0352 info@gwhcc.org

Executive or Administrative Assistant, part time

Company: Washington English Center

Date Posted: 01/2/2018
Location: Washington, D.C.
Position Description:

Job Description: Executive or Administrative Assistant, part time


Job Purpose: Perform administrative tasks and provide support to the executive director to help with donor fund raising, Board of Directors interaction and school operations.

Job Duties: (in priority order)

DONOR FUND RAISING

  •  Provide significant administrative support for annual Spring Benefit, including correspondence, sponsor interaction, event program, attendance, etc.
  • Assist with data entry and updates in master lists or database
  • Generate “thank-you” letters using quality control checks
  • Assist with stock transfer process

BOARD OF DIRECTORS INTERACTION

  • Help reproduce and update board meeting materials
  • Help reproduce, update and distribute board membership lists, term limit lists, committees, and other Dropbox items
  • Provide administrative support for board orientation sessions
  • Update and distribute board member binders

OTHER ADMINISTRATIVE SUPPORT

  • Assist with periodic updates of DC and MD licenses, certificates, OTR, DCRA, DUNS and SAMS
  • Provide office clerical support by typing correspondence and preparing mailings for outreach
  • Prepare conference room for meetings, coordinate refreshments, if necessary, and clean-up afterwards
  • Assist with mail and post office supplies

SCHOOL OPERATIONS

  • Coordinate and assist with the agenda for a bi-weekly staff meeting
  • Assist with expenditure reports, deposits, and vendor invoice files and contact business cards
  • Provide support for human resources tasks including paper work for DC Wage Theft Act, ACA, FSLA (if unblocked), MD and DC Worker’s Compensation rates, and insurance policies, as necessary
  • Assist with staff vacation and sick leave logs


CALENDAR OF EVENTS

  • Schedule appointments and notifications for events; trainings; appointments and board, committee and staff meetings in the shared calendar

GRANT ACQUISITION

  • Assist with paper filing and scanning/e-filing of grant correspondence
  • Assure and assist in timely filing of grant applications
  • Assist with grant status updates

Qualifications:

Job Requirements:

  • Strong computer skills with experience using MS Office, Excel, PowerPoint, databases such as DonorPerfect a plus
  • Have at least two years’ experience as an Administrative Assistant
  • Have ability to work part time, morning/afternoon hours, some weekends
  • Maintain confidentiality with personal information
  • Have strong customer service and phone skills
  • Have professional and courteous attitude to co-workers and students
  • Have willingness to work in a team environment and assist co-workers with other duties as required
  • Demonstrate the ability to work independently after instruction
  • Speak Spanish or another official DC language preferred, but not required.

Contact/Recruiter:

Candidates should send their resume to Operations@WashingtonEnglish.org as soon as possible. We plan to fill this position in January 2018.



Contact Us

First Name
Last Name
Email

 

Top